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Top 10 features of a CMMS program

The first thing we must be clear about when implementing a CMMS program is that, thanks to the analysis and its scope, we can streamline decision making in real time in an efficient manner, avoiding unscheduled shutdowns or breakdowns.

A CMMS (also known as a CMMS, Computerized Maintenance Management System) is a tool used to facilitate your plant’s maintenance activities as well as asset management.

  • Planning
  • Control
  • Management of all operations

How do I select my CMMS program?

There is a wide range of CMMS software available on the market, but we must know the characteristics that a CMMS program must have:

1. Asset monitoring, management and controlAllows to keep a detailed record of an organization’s assets: sensors, machines, robots, etc. Including its history, maintenance and location.

Stock management and controland outgoing goods in and out of the warehouse. Manages the inventory of spare parts and materials needed for maintenance, as well as the management of purchases and suppliers.

3. Costs. Manages the inventory of spare parts and materials needed for maintenance, as well as the management of purchases and suppliers. Management and control of internal and external costs.

4. Maintenance planning
Allows scheduling preventive maintenance based on time, use or wear indicators, as well as integrating predictive and corrective maintenance techniques.

5. Work Order Management
Work Order Management: Digitizes tasks and automatic planning, thus facilitating and speeding up the creation, assignment and follow-up of work orders to carry out maintenance and repair tasks.

6. Documentation Management
Allows to store and organize documents related to maintenance, such as manuals, certifications and procedures.

7. KPIs or Key Performance Indicatorsand customized reports and statistics. By linking the program to our KPIs (Key Performance Indicators), we can address strategic challenges as well as provide insight to company management for more realistic decision making.

8. Remote Access and Mobility
Remote Access and Mobility: Offers the possibility of accessing the system from mobile devices to manage maintenance in real time from any location.

9. Tracking and Reporting
Generates detailed reports and analysis on maintenance performance, costs, task accomplishment and other relevant team management metrics.

10. Systems Integration
Integration with other business management systems (ERP, CRM) for an effective coordination of data and processes.

Características de un programa GMAO

Is there an Open Source CMMS?

It is common to find in the market different programs and operating systems Open Source (Open Source Software).

For a CMMS program, we can find several open source proposals, but from our perspective it is not the best solution if you do not have an IT development expert and budget, since it is important to have an updated CMMS program.

Typically, open source systems are flexible and customizable, allowing them to be adapted to the specific needs of each organization. But we insist that it is important to evaluate each option based on the requirements, the support available and the active community that supports the development and continuous improvement of the software.

In addition, open source solutions in CMMS, unlike others, are poor in functionality, little adjustable to the challenges faced by a factory.

Benefits of a CMMS program:

Costes Mantenimiento

Reduce maintenance costs

Reducir fallos

Reduce and anticipate breakdowns


Increase equipment efficiency and safety


Extend the life cycle of your assets


Homologate and standardize tasks


Improve data exchange

Do you know GeTag?

Contact us if you are interested

GeTag is our
maintenance software CMMS
(Computer Aided Maintenance Management) for the planning, control and comprehensive management of all operations of the maintenance department.